Email remains the primary source of communication between businesses, small businesses, consumers and marketers. There are times when you need to send the same email to a group of people frequently. Instead of adding contacts to the compose mail menu every time, you can create an email group in Outlook and save yourself the hassle.
After creating a group, you can insert it into an email and send one message to multiple people at a time. To be clear, all terms like contact group, contact list, email group, or distribution list are the same. So don’t get confused among them.
This is important for every Outlook user when he / she plans to send bulk email to a group of recipients, including coworkers, colleagues, or friends. Bulk email helps each user send one email to multiple recipients at a time, instead of the tedious copy and paste operation.
A very common error of Outlook is pii-email-37f47c404649338129d6, which occurs due to many reasons. But it is easy to deal with following our guide.
After all, nearly 400 million email users rely heavily on Outlook as their primary means of email, and it is very common to experience this problem. This post will show you how to create a group email in Outlook using the default method. Let’s start.
What is an email group?
An email group (contact group) is a collection of email IDs for sending emails frequently. When an administrator sends an email to an email group, all contacts in that group receive the same email.
This is similar to WhatsApp Broadcast, where the administrator sends a message to the mailing list and all members of the group receive the message.
Using Outlook Contacts to Create an Email Group
In the example below, we are going to use Outlook on the web to create a contact group. The trick will work on all platforms like Chrome OS, Windows, Mac and even Linux.
Here is a step-by-step guide on how to create an Outlook group to send bulk emails.
Step 1: Open Outlook on the web and sign in with your Microsoft credentials.
Step 2: Outlook Web collects small applications like Outlook Calendar, Outlook Contacts, Microsoft To-Do, and Sticky Notes. Click on the Outlook Contacts icon.
Step 3: The next screen will show all the Outlook contacts you have saved in Outlook.
Step 4: Hover your mouse over the contact you want to add to the distribution list, and then check the box to select it. Repeat these steps for each contact you want to add to the list.
Step 5: Make sure each contact you add has an email address associated with it. Otherwise, they won’t show up in the label when you email them later.
Step 6: With each contact selected, click Add to List and then select New Contact List.
Step 7: Give the list an appropriate name and press Enter.
You can create as many shortcuts in Outlook as you like. Remember to give them suitable names such as Family, Office, Business, Customers, etc.
Email groups can be a blessing for those sending the same email to a group of people. This is a must-have addition for small and medium businesses. On an individual level, this simplifies the email process and saves you resources and time.