As time goes by, it seems that employee monitoring software is slowly getting on the list of the essential tools every business should use. You already know that you should use a communications tool, project management software, some kind of collaborative tool. But, do you know why monitoring software is becoming a necessity for business owners?
Keep reading, as we explain what are the key reasons any business should invest in employee monitoring software.
Monitoring Employees’ Performance and Productivity
You surely have a way of monitoring employees’ performance at the moment. When the performance review time comes, you take a look at their deliverables, you collect peer reviews, but do you know what happens on a day-to-day basis?
You might not think this is important for the big picture, but daily activities will not only show you daily improvements and employees’ overall progress, but they will also show you when a team member might be losing motivation and underperforming.
Employee monitoring software allows you to take a peek into daily activities, and figure out how they fit into the bigger picture and your company’s long-term goals.
Optimizing Workload to Maximize Efficiency
Are you aware of how many tasks your employees have at the moment? What are their deadlines? How long will they really take to complete? We guess that you’d have to check with them directly.
Well, if you’re using monitoring software you’ll always know who’s working on what at the moment, how long these types of tasks usually take, who’s less busy and who’s an expert in one specific area.
All this information will give you a great basis to better optimize your team’s workload. You can give tasks to people who aren’t so busy, or to those who are experts on that task, without having to go around and ask everyone what’s up at the moment.
Ultimately, optimizing workload in such a way will help your team become more efficient in what they’re doing, making your company more profitable along the way.
Creating an Accountable Environment (Internally and Externally)
In a perfect world, everyone would be accountable for their actions, but we know it doesn’t always turn out that way.
Luckily, you can use your employee monitoring software to increase accountability among your employees. When you have an easy overview into everyone’s days, who’s in charge of what, and what were they actually doing – you’ll be able to avoid the blame game employees play.
Also, it can help you show accountability to your clients. If you have a Client Login option, you can let your clients log in and see the data related to their projects. They can see how far along you are, what’s left to do, and this option can help you avoid any potential disputes regarding billable hours and the amount of work that was done.
Fair and Transparent Payroll System
If you’re working with freelancers or hourly employees regularly, having a reliable system that tracks their hours and activities is a must. Bonus points go for the software which lets you add pay rates for easier payroll calculations.
Some tools also give you different graphical reports on attendance and time spent working. Some employee monitoring software will give you the option to download these as a spreadsheet, or a PDF, so you can forward them to your accounting department easily.
We hope that now you can see why employee monitoring systems are becoming increasingly popular and why they deserve to be on the list of essential tools every company needs.
The benefits this type of software provides are huge, and they really depend on how you’ll use the software to achieve any goals your teams have set.